Articles on time tracking and management
Working time records are still compulsory and their format is still free. Here is what the law actually asks for, without the invented dates going round about a digital record.
Everything published
Clocking in is the subject Cairos started with, and these articles are from when the module did not exist yet. The legal part has been checked against the BOE; what they said about the product now carries a dated note explaining how it works today, instead of rewriting what was said back then.
An app for clocking in from your phone: how it works and what it gives you
An app for clocking in from a phone lets your employees record their hours with one button, with geolocation and without hardware. We explain how it works, what it gives you and how to start free.
How to work out your employees' overtime (with examples)
Learn to work out your employees' overtime step by step: what counts as overtime, how it is paid or compensated, the legal limits and clear worked examples.
How to roll out time tracking in your company, step by step
A practical guide to rolling out time tracking in your small company: choose the method, tell the team, set the tool up and start clocking in today, without resistance.
Time tracking in construction and on site: how to clock in on the job (2026)
Time tracking in construction has problems of its own: several sites, no office, dirty hands and a lot of moving about. We explain how to record working hours on site while complying with the law.
Free time tracking: the best options for small businesses in 2026
Is there really such a thing as free time tracking? Yes. We go through the best free options for complying with the law without spending anything, what they include and when it is worth moving to a paid plan.
Compulsory time tracking: what the law says in Spain (2026)
Is time tracking compulsory in Spain? Yes. We explain what the working time records law (RD-ley 8/2019) requires, how to comply without paper, how long to keep the records and what fines there are if you do not clock in.
Time tracking for small companies: the complete 2026 guide
A complete time tracking guide for small companies: what the law requires, how to choose a system, what it costs and how to roll it out without complicating things or overspending.
Time tracking for restaurants and hospitality: the 2026 guide
Time tracking in hospitality has its own quirks: split shifts, rush hours, overtime and a lot of turnover. We explain how to comply with the law in a bar or a restaurant without losing your mind.
Time tracking and remote work: how to record working hours off site
Working time records are compulsory for remote work too. We explain how to keep track of remote employees' hours while complying with the law, without over-monitoring and while respecting their privacy.
Clocking in with geolocation: how to stop people clocking in from home
Clocking in with geolocation lets you verify that your employees are clocking in from the workplace. We explain how it works, what the law says about GPS and how to set it up without intruding on privacy.
The 8 best time tracking and employee clocking-in apps (2026)
A comparison of the best time tracking and employee clocking-in apps in Spain: prices, geolocation, features and which to choose for the size of your company. Free options included.
Fines for not clocking in: what failing to keep working time records costs (2026)
Not keeping working time records can cost you between €751 and €7,500. We explain the bands of the Labour Inspectorate's fines, how they are worked out and how to avoid them altogether.
A free Excel time tracking template (and why you should drop it)
Download the idea behind a free Excel time tracking template, learn to use it, and find out why Excel no longer complies properly with the working time records law and what to use instead.
Working time records for autónomos with employees: the 2026 guide
Does an autónomo have to clock in? And their employees? We clear up every question about working time records for autónomos with staff, what the law requires and how to comply easily.
Time tracking software: what it is and how to choose the best one (2026)
What time tracking software is, what it is for, what features it needs and how to choose the best program for clocking your employees in at your small company. A free option included.
RFID card, app or terminal: how your employees should clock in
We compare the clocking-in methods for employees: mobile app, RFID card, key fob, PIN and physical terminal. Advantages, drawbacks and which to choose for your kind of business.
And clocking in is viewed from the ERP
There are not two programs with two subscriptions: the working time record is kept by ficheo.app and its hours are read from the same account where you invoice, split by project. With the ficheo account connected, that module is not charged for in Cairos: you already pay per worker in ficheo, and charging again would be charging twice for the same thing.